25 Top Cold Calling Tips from the Pros

25 Top Cold Calling Tips from the Pros

Ringing up total strangers to talk about your business and convince them to try your offerings is a very challenging task. Cold calling can strike fear into the hearts of even the most experienced marketers. However, it’s a part of the game. And you have to learn how to do it correctly if you want to take advantage of its amazing benefits.

Check out the following cold calling tips from industry experts.

How to Prepare Before the Call

cold calling tips

1. Use a local number

People are far more likely to answer the phone if they see their area code, not some random string of digits. Get a local number from Vonage, a top provider of business phone service.


cold calling tips

2. Define your list

Zondra Wilson, Blu Skin Care, LLC

It can be tempting to simply Google and begin making calls. The problem with that is that’s not effective. Instead of casting a wide net, narrow down your list and target your ideal audience. When you discover vital information like age, location, gender, income, etc., you have a better understanding of how to approach your prospective customers because you’ll be aware of their wants and needs.

cold calling tips

3. Create a sales funnel

Jeremy Marsan, Fit Small Business

Identifying the steps your sales team should follow to move a prospect to being a client is a prerequisite to selling better. With a standard method in place and a visual representation of it, you can apply it across your business, test your sales process and improve it.

cold calling tips

4. Know your audience

Adam M. Hyers, Hyers and Associates, Inc.

Your approach really depends on who you’re calling. If it’s a business owner, then get right to the point. Don’t waste their time. And make sure you plant a seed of any kind – something that can add value to their business – like saving money or improving employee retention.

If you’re cold calling retirees, then take a little time. Speak slowly and try to develop some rapport. Let them know how you’ve helped others in their same situation and, above all else, build and communicate trust. Folks with more time on their hands may want to talk with you more. Take the time to share stories and get to know them instead of diving right into your sales pitch.

cold calling tips

5. Prepare an interesting opening statement

Wendy Connick, The Balance

You only get one chance to make a good first impression, which is very critical when it comes to cold calling. So organize your thoughts before calling to help avoid common mistakes in the opening that would give your prospect the opportunity to end the conversation. The most important part of a cold call is the first fifteen seconds. That’s why a strong opening statement that engages the prospect’s brain is a must.

cold calling tips

6. Overcome objections

Thomas Mitchell, Experienced Sales Director, and CEO, Global intermix

Put yourself in their shoes and anticipate their concerns so that you can reframe the conversation to put them at ease and present solutions to their hesitations before they even have a chance to voice them. Do your research so you can personalize each call and tailor every conversation to their needs.

cold calling tips

7. Leverage social media to warm up cold calls

Gregg Schwartz, Smarthustle

Social media is a great channel you can use to warm up leads and make prospects more receptive to your calls. If you pay attention to what your prospects are saying through social listening, you will have plenty of useful information for your cold calls. It’s a creative way to research a market and initiate conversations leading to a sale.

cold calling tips

8. Practice

Wendy Weiss, The Queen of Cold Calling

If you are new to cold calling or uncomfortable with cold calling, practice out loud. Role-play with friends or colleagues. Practice various sales scenarios. This way, you will not have to worry about what you are.

cold calling tips

9. Integrate other marketing tactics

David Scarola, Vice President, The Alternative Board

As with most outbound marketing strategies, cold calling will generally yield a low success rate if it’s not integrated with other marketing tactics. Warm up your cold calls by preceding them with a direct mail campaign. That way, your prospect already has some idea of who’s on the other end of the line.

cold calling tips

10. Know when to call

Steven Macdonald, Hubspot

Knowing the best times to reach people over the phone will help increase your effectiveness tenfold. You may find that different strategies work for different businesses. So. it is still best to continually test the best days and times to determine what works best for your target customers.

cold calling tips

11. Call a friendly, familiar voice

Julie Austin, Create for Cash

I’m an entrepreneur running 4 businesses. I make at least 2,000 cold calls a year and the one thing I do before I start every morning (super early!) is to call a friendly, familiar voice. It sounds crazy, but it puts me in a good mood to begin selling and warms up my voice.

How to Grab Attention During the Call

cold calling tips

12. Provide a solution to a problem

Jyssica Schwartz, Director of Sales, Authors Unite

Never apologize for calling someone because you are providing them with value. Let them know that you are calling them specifically, not just any random person or company because you know they have a problem and you are able to provide a solution. Make sure they know that you’re able to save them time, money, or effort – as in what you can do for them.

cold calling tips

13. Exude confidence and make it sound as if this is a routine phone call

Jeremy Levi, VP of Business Development, Garden State Medical Supply, Mars Wellness

How do you do this? Let’s say you want to reach Dr. Martinez to try and have him push your product to his patients so you call up his office. You know there’s no way he’s picking up the phone, yet when the receptionist answers you should always say, Hi Dr. Martinez or, if possible, the person’s first name. This makes it sound like you belong, as if it’s not your first conversation and that the target of your call is expecting to hear from you.

Once you get past the gatekeeper the rest is a walk in the park.

cold calling tips

14. Use a script but don’t sound scripted

Mark Sallows, Fit Small Business

A script can be your best friend or your worst enemy when it comes to cold calling. If you use it well, it can guide you in navigating the conversation. But if you abuse it, you will begin to sound like a telemarketing robot and your prospect will lose interest. It’s good to have a script ready to serve as a guide but do not read your script word for word when you call. It’s good that you’ve prepared the framework of the call in advance but be ready to answer other questions about the products and services you’re offering.

cold calling tips

15. Be honest. Do not sell but consult and enquire

Izabell Balash, Marketing Associate, 2600Hz

Let them do the talking. Always make it seem like you are trying to help them and inquire how their current product is working for them. Do not try to lie to them and trick them into speaking with you. You’d be surprised by the amount of people who try that tactic. It’s obvious when they are lying and saying they spoke to an employee that directed them to a decision maker. Once you do that, you ruin the trust which has a huge impact on your ability to close the deal.

cold calling tips

16. Prepare a powerful permission question

Kimberly Sayer-Giles, President & Founder, Claritypoint Coaching and Identiology

Prepare a powerful permission question that asks if they would like to hear about what you are selling. I recommend something like, “Would you ever be open to letting me share just a little information about our system with you?” These permission questions make the prospect feel respected and honored.

cold calling tips

17. Never pitch too early

Robert Edell, Founder, Servy

Find a way to quickly build rapport, add immediate value, and/or identify problems specific to their business/operation before selling your product/service. Great sales professionals make the other party feel special and that the salesperson is listening to their needs and is there to solve their specific problem.

cold calling tips

18. Be yourself

Ramon Khan, Online Marketing Manager, National Air Warehouse

Certain industries are more prone to cold calling and some executives can get upwards of 30 or more cold calls per day. Imagine if you are the person receiving all those calls. Every 30 minutes someone calling you with an overly enthusiastic voice and saying the same intro that they just spilled 100 times before they called you. People can smell through it all day and they get instantly turned away by it. It is like your brain is already trained to instantly recognize a cold caller when you hear one. When you are trying too hard and not being genuine, you sound like the rest. But when you sound confident, not like a salesperson and more like a regular person, you get much better results 100% of the time.

cold calling tips

19. Make it warm and keep it short

Jess Magoch, jpmpartners.com

Here’s my favorite script:

Hi, my name is — from — we help (target market) with —- ( a problem you solve-should address emotions). I’m reaching out to you because (this is where it gets personal and specific.) I was wondering how I can help you?

Keep the part about you brief and specific and let them do the talking. No one wants to be on the end of a one-way sales pitch.

cold calling tips

20. Stand while cold-calling

Ivan Ciraj, Square One Life

When you’re standing you feel more awake, alert and have higher energy levels as opposed to slumping in an office chair. This heightened energy and enthusiasm resonates with people on the phone and gives you that slight edge when cold calling.

cold calling tips

21. Be nice to the gatekeepers

D. Anthony Miles, Miles Development Industries Corporation

One of the biggest issues of cold calling is getting past the gatekeeper. Getting past the gatekeeper is literally a chess move. First, when you cold call a new business and the gatekeeper answers the phone, do not sound like a salesman! Create a polite, friendly mood. Second, say I am interested in doing business with your company, who would I need to talk to about that? This is because most of the time the gatekeeper does not want to turn away potential business by shutting you out. I have used this cold calling strategy had about 95% success rate getting past the gatekeeper.

cold calling tips

22. Stay positive

Barry Maher, Barry Maher & Associates

Small businesspeople who cold call successfully see every ‘no’ is a small victory, a step on the path to ultimate success. And motivating yourself to take those steps, and to make each step as meaningful as possible should be part of your job description.

And if a cold call is less than perfect, understand that all sales calls are less than perfect. And that no matter how long you’ve been selling understand that each call is part of your education. Training and pre-call planning are vital, but the best preparation for making sales calls is making sales calls. Don’t paralyze yourself with worries that you might not be perfect. A master craftsman is one who has already made every possible mistake–and learned from each one.

Follow Up and Improve

cold calling tips

23. Touch base after the cold call

Shannon F., Insightprm

People buy when they’re ready to buy, and not when you’re ready to sell. So make sure to establish a connection with your prospects even after making the call to make sure you’ll be in their minds once they are ready to buy. There are a plenty of ways to stay in touch with potential clients without annoying them.

Using a CRM is a great way to keep track of your sales pipeline and understand the best time to follow up.

cold calling tips

24. Be persistent

Mike Scher, Co-Founder and Chief Sales Architect, FRONTLINE Selling

Don’t hang up after a voicemail. Studies show an average of 6.8 people are involved in B2B buying decisions. So instead of simply leaving one voicemail for the prospect, hit ‘0’ to get back to the admin and find out who else in the organization may be involved in the decision-making process. Contacting several key players utilizes the internal communication system of the organization to spread your message.

cold calling tips

25. Track metrics and identify areas to improve 

Eduardo Alarcon – Serial Entrepreneur & Founder, StartupsAgency

Track the call metrics (to find out how many calls it takes you to close a deal) and write down the highlights of the conversations. Repeat all over and improve your pitch and rebuttals. Do research on the companies or people you are targeting and stay up to date on industry news.

Thank You!

A very big thank you to everyone who shared these cold calling tips. If you have a strategy that we’ve missed, let us know in the comment section!

Go to our website:   www.ncmalliance.com

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